The Corporate Services department is led by a Section 56 Manager who is ordinarily referred to as the Head of the Department. The structure of the Department then allows for the Divisions to be supported by Units which are managed by Unit Managers.
The Department has its core staff situated in the head office in Cofimvaba. The main functions being executed in the satellite offices are personnel administrative functions relating to staff leave and overtime claims and the other supporting function relates provided therein relates to employee wellness and safety, in the provisioning of water and sanitation to the communities of IYM.
In executing its duties, the department is guided by pieces of legislation that are relevant to each functional area within the department. Amongst the legislation guiding the department are:-
– The Constitution of the RSA.
– Labour Relations Act
– SALGBC Collective Agreement
– Disciplinary procedure
– Occupational health and Safety Act
– Employment Equity Act
– Provincial Archives Act
– Basic Conditions of Employment Act
– Municipal Finance management Act
– Municipal System Act
– Municipal Structures Act
– Skills Development Act
The Corporate Services Department exists to render a comprehensive, integrated human resource and administration function to enhance service delivery and the welfare of all employees.
– Promote an effective Job Evaluation system that seeks to ensure that the jobs are properly graded.
– Promotion of sound employee relations and labour stability.
– To also promote and practise effective recruitment and retention practises and be the employer of choice.
– To encourage a culture of excellence and high work ethic.
– To promote a safe and healthy working environment for all employees
– To constantly develop individual employees and Councillors through training interventions to enhance service delivery.
– Contribute to the realisation of externally focused IDP objectives.
HUMAN RESOURCE MANAGEMENT DIVISION
UNIT: LABOUR RELATIONS.
Purpose: To manage employer / employee relations
- The management of employer/employee relations
- The provision of professional assistance on disciplinary matters
- The resolution of disputes
- The promotion of workplace transformation
- The conducting of negotiations and consultations
UNIT: Employee Wellness and Safety
Purpose: To improve and maintain wellness of employees and To ensure health and safety of employees
- The offering of confidential professional assistance to employees who have a potential to be adversely affected by personal and work related problems
- The laying of the foundation for a sustainable, participatory and penetrating Employee Assistance Programme (EAP) and Employee Wellness Programme (EWP)
- The provision of a customized, accurate and cost effective EAP Programme and EWP toolkit
- The improvement of employee morale and the stimulation of a better work performance
- The improvement of employer care and employee loyalty
- The provision of a general framework for the management of EAP and EWP in the municipality
The provision of the HIV/AIDS Workplace programme which promotes the following:-
- Non Discrimination and non-stigmatisation in the work environment
- Preventative programmes such as HCT, condom usage and education, information and communication
- The ensuring of compliance with Occupational Health and Safety Act (Act no 85 of 1993)
- The investigation of all injuries on duty and the coordination of all reports as required by the Compensation for Occupational Injuries and Diseases Act (Act no. 130 of 1993)
- The carrying out of regular inspections in all operational areas to ensure compliance with safety standards.
UNIT: HUMAN RESOURCE DEVELOPMENT
Purpose: To develop human resources
Functions: The rendering of human resources development services in respect of Councillors and employees.
- The administration of learnership programmes
- The administration of Experiential Learning Programme
- The administration of Bursary Scheme for Rare Skills( For Unemployed HDIs)
- Administration of Employee Study Assistance Scheme for employees
- The co-ordination of training and development( skills programmes)
- Administration of Internship programme.
UNIT: PERSONNEL ADMINISTRATION
Purpose: To administer personnel management functions
- The administration of Payroll and benefits for Councillors and employees
- The Keeping of Employee Records and to administer payroll
- The controlling of salaries and benefits
- The processing of salaries and benefits
- The payment of deductions to third parties
- The handling of queries related to salaries
- The record keeping of Councillors and employee records
- The administration of all types of Leave
- The administration of IYM Conditions of Service
- To provide one–stop access to all Council’s documents and information.
- To ensure that all Council’s records are safely kept.
- To ensure that Council’s archiving system is in compliance with the requirements of the National and Provincial Legislations.
- To ensure that the electronic data archiving system is updated on a daily basis.
- To be in charge of disposing old and/or obsolete Council records.
- To ensure that all offices and open spaces are thoroughly cleaned and maintained.
- Tea and other refreshments are provided within specific times.
- Provision of tea services during meetings and workshops.
- All ablution facilities are kept in a hygienic condition.
- To provide an internal and external postal service.
- Ensure that mail is delivered as speedily as possible.
- To receive and deliver post daily (Post Office).
FLEET ASSET MANAGEMENT
- Fleet Assets Management falls under the Auxiliary Services Division and the Auxiliary Services Manager is also the Fleet Manager.
- Fleet Manager takes overall responsibility for agency vehicles as well.
- The management of ADM vehicles is the responsibility of the Fleet Manager.
- All vehicles are managed centrally and the Fleet Manager is responsible for the acquisition, disposal and maintenance of same.
- To develop the Fleet Management Policy and ensure compliance thereto by Departments.